Practice Assistant | Baltimore, MD
Brown Goldstein & Levy, LLP, a litigation firm, seeks to hire a full-time Practice Assistant. The Practice Assistant will have the rewarding responsibility of making documents accessible and collaborating with the Director of Operations to advance company initiatives and goals. Accessibility training will be provided. This role will be challenging and rewarding. Candidates must be initiative-taking, responsive, meticulous, have outstanding organizational skills, and be capable of efficiently multi-tasking and appropriately managing sensitive information. Success in this role also involves the ability to anticipate the needs of the Director of Operations and take the initiative to solve problems independently, while displaying appropriate judgment.
Responsibilities
- Welcoming office guests in a professional and friendly manner, announcing their arrival to the appropriate party and directing them to the person or office they are visiting
- Make digital and internal documents accessible
- Work collaboratively with colleagues and clients to ensure clients have access to accessible documents and materials
- Evaluate and procure assistive technology to meet the firm’s needs
- Maintain various records and documents for the firm
- Coordinate complex scheduling and calendar management
- Organize and prepare for meetings, including gathering documents and attending to the logistics of meetings
- Manage incoming documents (log, scan, save and upload) as needed
- Assemble exhibits, hearing binders, and documents as requested
- Maintain various online web accounts (i.e., Dropbox, TLO, Pacer, etc.)
- Maintain bar license requirements and association memberships
- Assist with obtaining vendor quotes for events, software, equipment,
- Back-up for Legal Assistants when out of the office – open cases, draft fee agreements, schedule depositions
- Manage and order firm business cards
- Reception coverage as needed
Qualifications/Skills
- Candidate must have strong verbal and written communication skills
- The ability to operate effectively in a demanding environment with little supervision
- Outstanding planning & organizational skills and meticulous diligence
- Respect for confidentiality and discretion to responsibly manage sensitive information
- Ability to confidently interface with executive-level contacts inside and outside the company
- A “can-do” attitude that focuses on getting the job done in a highly collaborative and positive way
- Time-management skills
- Excellent multi-tasking skills
- Thrives in a fast-paced, dynamic, flexible environment
Benefits
We offer a competitive salary and complete benefits package, combined with a great working environment.
Pay: $38,000–$42,000 per year
If you are interested, please email your resume to Nira Pughsley at npughsley@browngold.com.